Introduction

Data Digitization, one of Australia’s leading logistics companies, faced significant challenges in managing employee timesheets across multiple locations. These timesheets were maintained in various formats—some as paper records and others in disparate Excel files—with no centralized system in place. The records spanned over 25 years, and this fragmented approach made data consolidation difficult, hindering the generation of actionable insights. Recognizing the urgent need for a unified and digitized solution, the company embarked on a transformative journey to streamline operations and enable data-driven decision-making.

Key Challenges

Decentralized
Timesheets

Inconsistent
Formats

No Centralized
System

Limited
Insights

Inefficient
Manual Processes

Solution Provided

AAPNA worked closely with the client to deliver the following solution:

Manual Data Extraction

Manual Data Extraction

Extracted handwritten data from PDFs

Manual Data Extraction

Automated Data Retrieval

Pulled data from Excel files using advanced mechanisms

Manual Data Extraction

Standardized Data Format

Consolidated data into a unified format

Manual Data Extraction

Data
Integration

Ingested data into the client’s Data Mart for insights

Manual Data Extraction

Collaborative Model Definition

Defined and implemented the data model structure with the client

Manual Data Extraction

OCR Technology

Was used to extract data from PDFs

Manual Data Extraction

RPA

Was implemented to streamline manual data extraction activities

Outcome

Successfully digitized 50,000+ files within three months

Managed a data volume increase from 40 lakh to 1 crore records

Achieved client targets despite initial estimate discrepancies

Delivered a consistent and unified digitized format

Technologies Used

Project Team

Anil Garg

Anuj Mathur

Harish Mopuri

Neha Rawal

Saurabh Kumar

Mrudula Patil

Rohit Gupta

Testimonials

  • I would like to appreciate the outstanding work delivered by AAPNA on the recent data digitization project. I am particularly impressed with the quality of the digitized data records, which exceeded our expectations. Additionally, I am highly appreciating the timely execution of the project. The team at AAPNA demonstrated a strong commitment to meeting our needs, ensuring smooth delivery every step of the way. We look forward to continuing our partnership.

    Andrew

Conclusion

This solution not only optimized timesheet management but also empowered the client to make data-driven decisions with ease, enhancing overall operational efficiency and effectiveness.

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